As members of a board is a responsibility to make important decisions that impact the future performance of your organization or company. In many instances you’ll take decisions during a board meeting. It is vital that everyone in the room be fully engaged and focused. When your board meeting is held at a distance, it’s difficult to keep everyone’s focus. This article will discuss how to conduct an online board meeting to maximize the efficiency and efficacy of your meetings.
It is important to ensure that everyone has access to the information about the meeting including the meeting documents, documents and other information they require to be productive. Think about sharing documents in advance so that attendees can read the documents prior to the meeting. This will eliminate the need to ask questions that could be answered simply by reading through the document they have access to.
Use transition slides at the start of your meeting to highlight important information. This can include the consent schedule along with action items and financial reports. This will help organize your meeting and help keep the conversation going.
Encourage people to speak up when they need to encourage participation. This can be accomplished by calling the roll and announcing each person’s presence. It’s also a good idea to avoid scheduling meetings during meal times, to avoid eating on camera or distracting others in the room.
Make sure you’ve checked your tech prior to the beginning of the meeting to prevent interruptions and technical glitches remote board meeting which can take up precious time. It’s not unusual for people to miss this step, so make an alert to everyone to guide them through the process of examining their microphones, software and cameras prior to when the meeting starts.